by Lou Russell

August 15, 2021

Combining These August Celebrations Is NOT Recommended

 

How can it be the middle of August? Here are three US celebrations that you might hesitate to join in August:

 

August 5th National Underwear Day

August 16th National Rum Day

August 20th World Mosquito Day

 

These three celebrations seem very different to me, and it doesn’t look like they have in much in common – these seem to be very different activities. Good project management can help you avoid missteps and errors in judgement. For example, National Rum Day, National Underwear Day, and National Mosquito Day all occur in August. But, proper Project Management prevented them from being on the same day.

 

Project Management newbies start a project by laying out all the work to be done then creating a timeline to completion. About 1/3 of the way into the project, most newbies will be frustrated with the stakeholders who continue to constantly change the work and time.

 

There is a simple solution to bringing the Sponsor and stakeholders together. The Moser RMA Project Charter is the first thing that should be done, NOT start building. By creating the Project Charter quickly, it forces the project manager to have eyes wide open before the project has begins. Tia Hapner, one of our gifted marketing assets, built us a beautiful new version of the Project Charter (below). Here are the questions a Project Manager must complete before moving into planning and managing:

 

  • Business Objectives: Does this project Increase Revenue or Avoid Cost
  • Scope Diagram: With the Project Manager square in the middle, identify and sketch all the individual project roles, putting them around the Project Manager box.
  • Project Objectives: Goals that are Measurable, Reasonable, Actionable
  • Quick N Dirty Risk (shortcut): Determine low to high the size, structure and technology and average the three.
  • Constraints: Face up to the fact that there are things you cannot change, often including the cost of the project, the scope (and quality), and amount of time.
  • Change and Communication: This critical step (often avoided) determines who will communicate status to the stakeholders, what messaging is needed, and other communication. Regular communication is the secret sauce of Project Management.
  • Risk Factors: With eyes wide open, list the risks, impact of the risk and what you are going to do about it.
  • Governance and Decisions: Who has the sign-off responsibility? Who can change the requirements and/or scope? Who can change the budget? (Spoiler alert – it’s not the Project Manager).

 

Projects are manageable when you start with a quick sketch of what’s in front of you.

 

Remember, “Let our advance worrying become advance thinking and planning.”
–Winston Churchill

 

 

Download the Project Charter Template for Free

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Lou Russell

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